Office Manager

Permanent employee, Full-time · Madrid

Who are we looking for?

RatedPower is growing fast, and we are looking for a full time Office manager  to join our international team based in Madrid. As Office manager you will work closely with the Operations and Administration Manager in a wide array of day to day operations of the office administrative activities to ensure the smooth running of the business.

The candidate will be responsible for
  • Reception tasks for visitors and phone calls.

  • Receive and send letters, packages etc. and distribute them accordingly.

  • Assist IT and Operations departments on the onboarding of new employees.

  • Provide excellent customer service and maintain relationships with vendors.

  • Prepare and file vendor forms and other tax related documents for our worldwide sales team

  • Provide support on the occupational risk prevention duties.

  • Take inventory and order office supplies as needed.

  • Support in accounts (payable and receivable).

  • Oversee travel arrangements, accommodation and  schedules for team members on business trips.

  • Handling administrative requests and queries from managers and the rest of the team.

Required skills
  • Proven experience as an Administrative Assistant and/ or Office manager

  • Full professional proficiency in English. Other languages are a plus.

  • Experience organizing business trips and managing executives’ agendas.

  • Proven knowledge and experience in accounting.

  • Excellent written and verbal communication skills.

  • Strong organizational skills.

  • Knowledge of office management systems and procedures.

  • Working knowledge of office equipment, like printers and scanner machines..

  • Excellent execution of Office 365. 

  • Highly self-driven sense of motivation

  • Excellent time management skills and the ability to prioritize work.

  • Structured and sense for details.

Desired skills
  • Business administration degree or similar. 

  • Additional qualification as an Administrative assistant.

  • Experience from start-up or scale-up and hyper-growth companies and SaaS companies is a big plus.

  • Preferable experience in companies that stand out for their customer orientation, in international environments, with digital culture and processes.

What we offer
  • Office located in the city center of Madrid (Alonso Martínez).

  • Health insurance, meals/transportation and other benefits.

  • Compensation commensurate with experience.

  • Great teamwork working side by side with an incredibly talented workforce willing to share its knowledge and expertise.

  • Career development according to your aspirations and interests. We support our employees with continuous training. You'll get to work together with your manager on defining your career path.

  • Opportunity to develop yourself and to be part of a fast-growing startup. You’ll have a direct impact on our way of working and decisions made in the business.

  • Work-life balance and Diversity and Inclusion initiatives. We work with humans. Happy humans.

About us

At RatedPower we are on a mission to accelerate the energy transition by increasing the global solar energy capacity through disrupting and user-friendly cloud-based solutions. We have created pvDesign, a cloud-based software that automates and optimizes the analysis, design, and engineering of photovoltaic plants in all its stages. Only in 2020, our clients have been able to execute an extra 147 projects that they would have been able without pvDesign, totalising 8.82GW installed/year. It’s the equivalent to the electricity consumption of 4.5 million households worldwide. This leads to an annual reduction of 6 million tons of CO2 and an annual decrease of 9 million oil barrels.

By merging technology and engineering, we aim to strengthen the renewable energy industry, bringing cost reduction and maximizing the efficiency of solar plant deployment. Our ultimate goal? To accelerate the energy transition by contributing to the proliferation of solar energy worldwide.

Diversity of identity, perspective, and experience makes us stronger. We welcome you to apply to RatedPower regardless of your background, gender, ethnicity, age, orientation or ability.

Help us make renewables the world's energy source

Thank you for your interest in working with us. Please, fill out the following form. If you have any follow up questions, send us an email to and we'll be happy to help you!

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